File naming
Shared Household Document Naming Examples
Shared household document naming examples for IDs, school files, home documents, insurance, medical paperwork, and family admin.
Start with this rule
Shared household files should name the category, person when needed, and document type clearly enough that another adult can find it without your memory.
Better names to copy
Avoid
rick passport.pdfUse
2026-02-10 - passport-rick-renewal.pdfPerson and document type.
Avoid
school thing.pdfUse
2026-03-01 - school-form-child-name-trip.pdfSchool files need child and topic.
Avoid
house.pdfUse
2026-01-01 - home-insurance-policy-provider.pdfHome is too broad.
Avoid
doctor anna.pdfUse
2026-04-07 - anna-visit-summary-dentist.pdfPerson first can help in shared folders.
Avoid
important.pdfUse
2025-12-20 - emergency-contact-list-household.pdfImportant is not a category.
Rules that keep it useful
- Use plain language another person would search for.
- Include person names when folders contain multiple people.
- Avoid private abbreviations in shared spaces.
Why this works
- Plain names reduce dependency on one person.
- Person names and categories prevent ambiguity.
- Emergency files stay understandable under pressure.
Common mistakes
- Using names only, with no document type.
- Calling things important instead of naming the actual category.
- Assuming your partner knows your abbreviations.
Related templates
Read the system
The Folder StructureYour folder structure is the skeleton of your digital life. Get it right and everything else clicks.Naming ConventionsYour file name is more important than your folder. Here's the system that makes finding predictable.What If You Pass AwayYour digital life doesn't die with you. Prepare it for the people who stay.