The Why
Why This Exists
3 min read
Every time I share my screen on a call, the same thing happens. Someone interrupts me mid-sentence. Not because of what I’m saying, but because of what they’re seeing.
“Wait, how did you just do that?”
They’re not talking about the work. They’re talking about the speed. The way I switch between apps without touching my mouse. The way I find a file from three years ago in two seconds. The way I fill out a form in half the time it takes them to type their address.
It happens in person too. Someone looks over my shoulder while I’m working and their first reaction is always the same: “Holy shit, you’re fast.”
I am. But not because I’m smarter. I just have systems.
It’s not talent, it’s systems
I’ve been organizing my digital life since 2009. That’s over 15 years of building, tweaking, and refining a system that works. Not because I planned to. I just hated losing files.
It started with a simple folder structure on Dropbox. Then naming conventions. Then keyboard shortcuts. Then text expansion. Then AI tools. One thing led to another, and at some point I realized: the way I use my computer is fundamentally different from how most people use theirs.
Most people work in spite of their setup. Their Desktop is a graveyard of screenshots. Their Downloads folder has 3,000 files in it. They have the same document saved in iCloud, Google Drive, and their Desktop. They type their email address forty times a day. They reach for their mouse to close a tab.
That’s not a workflow. That’s friction.
Screenshot 2024-01-15.png IMG_4392.jpg Document (1).pdf final_FINAL_v3.docx Screen Shot 2024-02-03.png Untitled.pdf Copy of budget.xlsx resume-new-NEW.pdf IMG_4501.jpg Screenshot 2024-03-20.png final.pdf test.txt Untitled folder asdfjkl.pdf Screen Recording 2024-01-28.mov
My system removes friction. Every shortcut, every naming convention, every folder, every tool I use exists for one reason: to make the next action faster than thinking about it.